Standard Operating Procedures and Resources

Standard Operating Procedures

• Flat Rate
• Offer Letter and Change Notification Memo Process
• Recruitment and Search Committee Best Practices
• Retirement and Phased Retirement
• Scholarly Reassignment For Faculty
• Student and Temporary Worker
• Unpaid Appointment Matrix

Forms

• Graduate Fellowship Payment Form
• New Hire Checklist- Onboarding Center
• Patent Agreement Form
• Postdoc Annual Performance Review Form
• Postdoc Performance Plan Worksheet
• Postdoc Fellowship Appointment Form
• Postdoc Medical Coverage Form
• Postdoc Salary Increase Acknowledgement
• Separation Form – SHRA, EHRA, and Post Doc
• SHRA Performance Plan and Annual Appraisal Form
• New Hire/Transfer Form – Permanent Appointments
• New Hire Form – Student Workers
• New Hire Form – Temporary (Non-UTS)
• New Hire Form – Unpaid Appointments
• Volunteer Request Form
• Waiver of Recruitment Request Form – EHRA
• Waiver of Recruitment Request Form – Temporary Employees

Process Maps

Process Map Symbols Legend

• Additional Teaching Job Diagram
• Change Notification
• PeopleAdmin Internal Workflow
• Offer Letters
• Recruitment and Hiring of Non-UTS Temporary Employees
• Recruitment and Hiring of Student Workers
• Phased Retirement
• Scholarly Reassignment

Additional Resources

• Access to Personnel File Request Form
• Additional Compensation Commitment Form
• Administrative Role Checklist
• Common Acronyms
• Electronic I-9 Verification’s for Student Workers – Handout
• Employee Life Cycle Grid
• FAQ’s for COS Volunteers and Volunteers for Programs Dealing With Minors
• Organizational Chart Guidelines – Talent Solutions
• Performance Management Cycle Reference Guide
• Postdoc Salary Increase Acknowledgement
• Salary Calculation Worksheet
• Scanning Checklist
• Student Worker Welcome Email Template
• Types of Years Cheat Sheet

Faculty and Staff Ombuds
Ombuds is a confidential resource, a sounding board that also provides information, discusses University policies and procedures, and helps faculty and staff resolve situations early. The faculty and staff ombuds serves as a listening post for systemic concerns and brings these to the attention of the University.