Pre-Award Project (Ledger 5) Request
Occasionally it may be necessary to establish a project id (account number) before a sponsored agreement is finalized. When assured that a sponsored agreement is reasonably expected to materialize, a pre-award project number can be established for the purposes of beginning the process of recruitment of project employees, ordering of specialized equipment and supplies, and the like in preparation for the start of the project. In the event that the University is unable to fully negotiate and execute this proposal and establish an official award through the Sponsored Programs and Regulatory Compliance Services (SPARCS) office, the Department / Unit (identified on the COS form) will retain sole responsibility for all costs incurred under this Pre-Award project set up. Additionally, should any pre-award costs become unallowable costs once the project is fully executed, the Department /Unit designated in the pre-award request form will be responsible for payment of these costs from a different funding source.
- Complete the COS Pre-Award Project Ledger 5 Request Form, and have the Department Head sign
- Attach all correspondence received from the sponsor that indicates the award funding is guaranteed.
- It is COS policy to only request up to 25% of the first-year budget in the pre-award account. Attach the budget and budget justification for the amount of the pre-award account request.
- Return the Form, indication of funding, and budget/justification to firstname.lastname@example.org